Terms & conditions

Acceptance of Terms and Conditions

Using the ShinyAwards.com website in any way constitutes your acceptance of these entire Terms and Conditions. ShinyAwards.com has the right to change or amend these Terms and Conditions without further notice. If you do not agree to the Terms and Conditions set out below, including those listed in the Privacy Policy, please do not use the website.

 
Definitions

“The Shiny Awards", “Shiny Awards" "Shiny",  "Events", “Promoter”, ”we", "us", means the company trading through shinyawards.com and registered as Shiny Awards Limited, company registration 7245459, company registered address ℅ Rak Studios, 42-44 Charlbert Street, London NW8.

The “Shiny Awards Site" means the web-based content available at www.ShinyAwards.com

"User", “Users”, “Entrants”, “Submitters” or "You" means anyone interacting with the Shiny Awards website, Shiny communications or attending a Shiny event.

'Partners' mean individuals or organisations with whom Shiny barters promotional and other mutually beneficial activities.

“Filmmaker or Director” means the person or persons responsible for the overall artistic and creative decisions of the campaign content being judged.

The Shiny Awards (the “awards”) are administered by Shiny Awards Limited (the “promoter”).





1 Copyright & Intellectual Property Rights

All content and materials on the Shiny Awards website are protected under copyright and intellectual property rights laws of England and Wales and under similar international legislation. Shiny Awards owns and retains all intellectual property and proprietary rights to all materials in the Shiny Awards Site, excluding content published or linked by its members. No part of the Shiny Awards Site belonging to Shiny Awards may be copied, reproduced, distributed or published without Shiny Awards' written permission. Users confirm that all media and content published or linked to on the Shiny Awards Site is

-copyright free and/or

-copyright approved to link to the site and/or

-copyright owned by you.

It is your responsibility to understand and identify what is copyright in your content and how copyright approval can be secured.



2 Submitting entries to the Shiny Awards and other Shiny events

a. The events are open to music video production companies, agencies, directors, producers, commissioners, record companies, music artists and other professionals working in the video, photography and design production businesses who are aged 16 or over. There are no geographical restrictions on who may enter. Promoter reserves the right to verify the eligibility of entrants and check their identity in accordance with our privacy policy.

b. Creative work must be submitted with a link to the video.

c. The person who wins the award is the director; AKA the person who comes up with the main ideas, the person who makes the main creative decisions, and/or who has the final say on which ideas are used, how they are used, the look & feel; AKA the main person who makes the work what it is. Sometimes the lead creative / maker is more than one person, ie a partnership or collective.

d. 'Emerging director, unsigned' category - directors who have been commercially active as a director for less than 5 years, and who have not made work whilst signed to a commercial production company or rep for more than 1 year.
If a director becomes signed or repped before the awards and they are shortlisted, we'll update the director's category.

e. 'Emerging director, recently signed' category - directors who have signed to a commercial production company or rep within the 12 months prior to submission..

f. Directors repped outside Europe & who are recent signings are very welcome to enter. Most of our UK headline judges operate globally and are keen to rep international talent.

g. Videos will be categorised as outlined in the entry form. 
As some of the definitions are open to interpretation, please check with us if you’re unsure about eligibility. As the definitions aren't always straightforward, we reserve the right to over-ride filmmakers' declarations re eligibility.

h. Entries are open to videos first published in the 36 months prior to the event.

i. Entries must be made by completing the entry form on the awards website (www.shinyawards.com) or at https://filmfreeway.com/ShinyAwards before the deadline of midnight GMT of the closing date of the event being entered.

h. The cost of award entries is not refundable. Entries to the awards will only be accepted when payment is received by the promoter in full. 

i. The promoter does not accept responsibility for network, computer, hardware or software failures of any kind, which may restrict or delay the sending or receipt of your entry. Incomplete entries, and entries which do not satisfy the requirements of these terms and conditions, will be disqualified and will not be counted and will not be refunded.



3 Judges & winners

a. Shiny Awards: In the first round, each entry submitted will be viewed by industry professionals from the network partners published on the website. In subsequent, shortlist rounds, expert juries gather to discuss the nominations, and to select nominations & winners. Promoter reserves the right to change the format of the judging provided always that judging is done in a rigorous and fair manner. any such changes to the format of the judging will be posted on the awards website.

b. Shiny Awards: Winning entries will be those which, in the opinion and sole discretion of the jury, demonstrate the requisite artistic merit, creative contribution and technical skill in line with the category requirements.

c. Shiny Awards: The judges’ and promoter’s decisions shall be final and binding in all respects on all entrants. No correspondence will be entered into.

d. Shiny Awards: Winners will be announced and receive their trophy at the awards ceremony. There will be no prior disclosure. Winners not present at the ceremony will at the request of each such winner have their trophy dispatched by post within 21 days of the ceremony, provided that the winner has provided a postal address. Please note that duplicate trophies requested by winners must be paid for (details provided on request to the promoter at the below address). 


4 Tickets

a. Eligibility, booking and confirmation
Unless otherwise agreed by us in advance and in writing, all Attendees must be at least 18 years of age on the date of the event.

Your booking is not confirmed until we have received your payment and you receive an email confirmation from us which sets out useful information. If you do not receive our email confirmation within 24 hours of you submitting your online registration form, please contact us at the address set out on the website Contacts page as soon as possible. It is your responsibility to update us of any changes to your contact details so that we are able to contact you.

All event attendees are required to pay for and make their own arrangements for transport to the Venue. We are not responsible for any inability to attend owing to failure of transport.

b. Cancellations, transfers & refunds

The Shiny Awards reserve the right to alter the programme, venue or speakers of any event without prior notification and do not guarantee the attendance of any particular guest.

In the event of a cancellation of an event by the Shiny Awards, we will use reasonable endeavours to contact you using the contact details provided at the time of booking. We will also give notice of any cancellation through our website – you should check this regularly prior to the relevant event for up-to-date information.

Where we cancel an Awards event we will refund any attendance fees paid.

The Shiny Awards will not be liable for reimbursing travelling, accommodation, or any other expenses incurred as a result of any cancellation or postponement of any event, or the moving of any event to a new venue.

The Shiny Awards will not be liable for reimbursing fees if attendees are not able to attend an event due to circumstances out of the Shiny Awards’ control, including, but not limited to, weather conditions, fire, flood, transport strikes, closures or delays or any other Force Majeure or Act of God.

The Shiny Awards will not be liable for reimbursing travelling, accommodation, or any other expenses incurred by attendees who fail to attend an event for any reason.

Transfers of Shiny Award tickets can be made from one attendee to another and the Shiny Awards should be notified in writing at least 24 hours prior to the event start time.

If you wish to cancel your attendance at an event you must email us at the address set out on the website contact page as soon as possible. If you cancel 30 or more days before the Awards event we will refund your attendance fee in full, though we reserve the right to retain an administration fee. Where you cancel less than 30 days before the Awards event there will be no refund.

c. Filming and photography

We may, at our discretion, choose to photograph, film, broadcast or record the event. You grant us an irrevocable licence to use and sub-license the use of your name, voice, likeness, image and any contribution made by you at or to the event in any and all media (whether now known or hereinafter invented) as part of Shiny Awards marketing communications.

d. Liability

The views expressed by any speakers at an event are their own. We shall not be liable for the views, acts or omissions of any such speaker or any other attendee at the event. Any information given or distributed as part of the event shall not constitute advice and should not be relied upon.



5 Liabilities

a. Persons completing entries commit that they are authorised to do so.

b. By entering work, all entrants warrant and undertake that their entry is an original piece of work commissioned either directly by the rights holders (artist, label, management or other representative of these), or created for a competition authorised by the rights holders, and does not infringe any third party rights.

c. Entrants confirm that by submitting content to Shiny events they accept responsibility for that content and that the content is neither offensive nor defamatory.

d. Shiny Awards.com is a site aimed at users over the age of 18 years of age. Shiny Awards.com is not liable for the content of linked videos and site comments. View the site at your own risk and ensure that minors are accompanied by an adult when viewing.

e. All entrants warrant and undertake that they have obtained all relevant rights and written permission from individuals featured in the entry.

f. All entrants warrant that their entry does not infringe the laws of England and Wales.

g. Those entering the awards shall indemnify the promoter and its agents against all liabilities, costs, expenses, damages and losses (including any direct, indirect or consequential losses, loss of profit, loss of reputation and all interest, penalties and legal and other reasonable professional costs and expenses) suffered or incurred by the promoter arising out of or in connection with any breach of the warranties in clauses 5b, 5c, 5e and 5f of these terms and conditions.

h. Except in the case of death or personal injury arising from its negligence, or in respect of fraud, and so far as is permitted by law, the promoter and its associated companies and agents exclude responsibility and all liabilities arising from:
i. any postponement or cancellation of events;
ii. any changes to, supply of (including, without limitation, prizes which do not reach the intended recipient), or use of the prize;
iii. any error or omission by the promoter; and
iv. any act or default of any third party supplier, which are beyond the promoter’s reasonable control. 
j You agree that we will not be liable for any loss or damage you incur (including but not limited to loss of profit, loss of business, loss of revenue, or any other incidental or consequential loss or damage) whether indirectly or directly caused by Shiny Awards or by the use of the site.



6 Provision and Loss of Service

Shiny Awards reserves the right to disable the site without prior notice if needed to perform maintenance on the Shiny Awards Site, or any technical service supporting or related to it.



7 Promotion

a. By entering the awards, entrants agree that any entry they submit may be used by the promoter, its agents and the judges for the purposes of judging and promoting the awards and may be viewed at the awards event without further remuneration.

b. By entering the awards, entrants agree that their image, name and likeness may be used by the promoter for advertising and publicity purposes in connection with Shiny events without additional remuneration.



8 Pricing and Price Changes
Shiny reserve the right to change or introduce charges at any time without prior notice.



9 Partners

Nothing in these terms and conditions shall be construed as constituting, or deemed to constitute, a legal partnership or agency between the individuals or organisations noted on the website as 'Partners' and neither party shall have any authority to bind the other in any way. The relationship of the parties shall be as independent contractors.



10 Contact Information

a. The promoter will use each winner’s, and each entrant’s, personal details for the purpose of administering this awards. Please see our privacy policy below for further details.

b. Shiny is not responsible for the content and makes no warranty as to the accuracy of Entrant or Members' personal information. Users should always use their own judgement in deciding whether to contact or commission contacts listed on Shiny Awards.com. We shall not be liable in any circumstances for the actions of any user.



11 Mailing List

a. Your email address is automatically added to our mailing list when you enter the awards or buy an event ticket. You can unsubscribe via the link in the email or request to unsubscribe by emailing admin@shinyawards.com.

b. The promoter may use the details you give to contact you about their products and services. by entering this promotion you are indicating your agreement to this unless you tell the promoter otherwise.



12 Jurisdiction

a. The promoter reserves the right to amend these terms and conditions at any point.

b. The awards, and any dispute or claim arising out of or in connection with it, shall be governed by and construed in accordance with English law. You irrevocably agree that the courts of England, Northern Ireland and Wales shall have exclusive jurisdiction to settle any dispute or claim that arises out of or in connection with the awards.

Privacy policy

We collect personal information about you through the registration process of this website.

We will not sell or rent your personal information to third parties.

We maintain very high standards of security, however the transmission of information via the internet is not completely secure. So, whilst we will do our best to protect your information, particularly with respect to protection of personal data, we cannot ensure the security of your data transmitted to us via the internet.

Any transmission is at your own risk, however once we have received your personal information, we will use strict procedures and security features to prevent unauthorised access to and usage of it.

Shiny Awards uses your email address as a form of confirmation during the registration process. We will periodically send newsletters and content alerts to your email address. You can unsubscribe and turn off these functions by following the instructions at the bottom of newsletters and alerts.

Use of Shiny Awards to spam members or recruit members for external websites is not permitted.

Third Party Services

Shiny Awards may contain links to other websites ("Third Party Services") and may post your information on other websites (including, but not limited to, Facebook, Instagram, Twitter and YouTube). If you choose to use a Third Party Service they may use and share your data in accordance with their privacy policy and your privacy settings on that service. You should always review the policies of Third Party Services and websites to make sure you are comfortable with the ways in which they use information you share with them.

Viruses, hacking and other offences

You must not misuse our site by knowingly introducing viruses, trojans, worms, logic bombs or other material which is malicious or technologically harmful.

You must not attempt to gain unauthorised access to our site, the server(s) on which our site is stored, or any server, computer or database connected to our site.

You must not attack our site via a denial-of-service attack or a distributed denial-of-service attack.

We will not be liable for any loss or damage caused by any denial-of-service attack, virus or other technologically harmful material that may infect your computer equipment, computer programs, data, or other proprietary material due to your use of our site or to your downloading of any material posted on it, or on any website linked to it.

Our Liability

Subject to these terms and conditions, material displayed on our website is provided without any guarantees, conditions or warranties as to its accuracy.

To the extent permitted by law, we expressly exclude: all conditions, warranties and other terms which might otherwise be implied by statute, common law or equity any liability for any direct, indirect or consequential loss or damage incurred by any User in connection with our site or in connection with the use, inability to use, or results of the use of our site, any websites linked to it and any materials posted on it, including, without limitation, any liability for loss of income or revenue, loss of business, profits or contracts, loss of data, loss of goodwill, wasted office or management time, and for any other loss or damage of any kind, however arising an whether caused by tort (including negligence), breach of contract or otherwise, even if foreseeable.

This does not affect our liability for death or personal injury arising from our negligence, nor our liability for fraudulent misrepresentation or misrepresentation as to a fundamental matter, nor any other liability with cannot be excluded or limited under applicable law.

Data Protection & GDPR

SHINYAWARDS LIMITED is registered with the Information Commissioner's Office

Contact our Data Protection Officer via admin@ shinyawards.com

We comply with the GDPR and any data held by us is held on the following basis: Legitimate Interest or Contract and is only such data necessary for us to contact you. If you have any issues or object to us holding your data and would like us to delete it please email admin @shinyawards.com

Cookie Policy

The cookies we use do not store personally identifiable information nor can they harm your computer. We want our website to be informative, personal, and as user friendly as possible and cookies help us to achieve that goal.
By using our website, you agree to the use of cookies. If you do not agree to such use, please refrain from using the website.